What is File Sharing Software Systems?
Through a local network or the internet, file sharing programs enable users to send and receive various files from other computers. It is possible to exchange a variety of files, including papers, films, and photos, using the software solution. They are mostly utilized for in-office network sharing of project materials and internet media file downloads. File sharing software has also become essential office equipment because most organizations are moving toward a remote workforce.
Distributed peer-to-peer networking, centralized servers on computer networks, online-based hyperlinked texts, and manual sharing of transportable media are examples of common forms of storage, transmission, and distribution. This article provides an overview of the top file-sharing software systems as determined by our review team, which can assist you in selecting the ideal system for your company.
Benefits
The following are some advantages of the file-sharing systems discussed in this article:
Usability
Collaboration through file sharing is a crucial part of every modern organization. In order to facilitate collaboration with coworkers, clients, and other stakeholders, the majority of these file sharing solutions are designed with user-friendly, intuitive interfaces. It’s simple to navigate, arrange your files, and give stakeholders access. A file sharing solution can function as an effective tool for managing your digital assets for brand asset management when combined with the appropriate document sharing platforms that meet the requirements of your company.
It moves quickly
The problems brought on by a never-ending list of email attachments and a protracted project timeline are reduced by secure file sharing solutions. Collaborators can upload and share files with stakeholders with just a few clicks. Platforms for exchanging documents can also restrict the rights given to each party involved, making sure that each team member is only able to carry out particular duties. It is possible to complete all of these activities and more with a single click. A few of these file-sharing services even provide annotation, markup, and in-app editing capabilities. This facilitates a quick review and approval procedure for creative teams whose workflows are otherwise complex.
Enables the transfer of extremely big files
Every month, hundreds of emails are exchanged in a strict work environment. Nearly all of these have one or more files attached, along with brief messages that say something like “Please locate the attached file.”It turns out that the majority of these “attached files” have a size of a few kilobytes to thirty megabytes. As some video sharing programs do, traditional email servers do not support file sharing for huge files.However, you may easily send very huge files without overflowing your email if you use the correct file sharing software. Therefore, look at methods to transfer big files online without any issues rather than restricting email attachments.
Safe sharing of files
Good document sharing solutions let you securely share files with everyone, granting the necessary rights and maintaining file confidentiality as needed, regardless of each stakeholder’s involvement in the project.
Enhanced equilibrium between work and life
Given that almost 25% of Americans work remotely, it is difficult to ignore the ways in which file sharing and document management systems have helped workers better balance their personal and professional lives. People can access the files they need for their jobs without ever leaving their homes thanks to an effective file sharing system.
15 Best File Sharing Software Systems In 2024
1. Encyro
Encyro is a multifunctional tool that facilitates secure file sharing, e-signature gathering, and email encryption. Businesses can send emails to anybody with this tool and not have to worry about client privacy or the security of the attachments. There are sixteen security tiers in the application, including automatic encryption.
This is an additional file-sharing program. Additionally, Encyro provides a number of services that help firms organize their files. You may avoid wasting time on tedious file transfers and searches by using the platform. Encyro is also perfect for businesses in industries where file management and transfer standards and regulations must be followed. Furthermore, the service completely conforms to all applicable data security laws, such as IRS Pub. 4557, GDPR, HIPAA, PCI-DSS, SOX, and Leach Bliley (GLB) Act.
2. Synology Drive
Up to hundreds of gigabytes of storage are available through a private cloud storage solution called Synology Drive. All of your content stored in team folders or your personal space is accessible to you. The platform is compatible with mobile devices and online browsers, so you can always access your files even while you’re on the go.
The program is appropriate for both personal and business use. Synology Office allows you to work cooperatively with your colleagues by allowing you to switch between file editing. It speeds up task completion by enabling you and your team to work together on the same slides, documents, or spreadsheets. Furthermore, Synology Drive synchronizes a series of folders spread across many Synology NAS, automating cross-office file sharing.
3. Dropbox Business
Dropbox Business is a file-sharing service designed specifically for businesses and large organizations. In addition to being less expensive, the Dropbox business edition is equally feature-rich and easy to use as the individual use version. These elements have made Dropbox Business the go-to file-sharing option for businesses. Additionally, look for software firms in Washington, DC.
Using the service, you may securely share and sync your data and interact with your team members. Modern security measures, plenty of information storage capacity, and trustworthy live support are all advantages for users. The program seamlessly integrates with several business systems, giving you complete control over user behavior and corporate data. Owing to these reasons, Dropbox Business is used by over 150,000 businesses, including well-known brands like National Geographic, New Corp, Hyatt, Macmillan, and Yahoo. For further information, visit our in-depth analysis of Dropbox Business. This is an additional file-sharing program.
4. Google Drive
Google Drive allows you to save all of your media documents, videos, music, photos, and other files in one location. Since your data is automatically synchronized across all of the devices linked to your account, any additions or modifications you make are instantly reflected across all of them.
Why is Google Drive included among the top file sharing apps on our list? One of the reasons is that you may go back and undo or reverse any changes you’ve made over the last thirty days because it maintains note of them. The platform uses well-known Google features, such as image recognition to browse your photos and OCR to find text in images, and is based on Google search. See our in-depth Google Drive review for more information.
5. Filemail
If you need to transmit a big file quickly and for free, Filemail is the ideal option. Users can send huge files via email or link thanks to the file sharing feature. The fundamental features include unrestricted bandwidth, recipients, and downloads. Consequently, you can be sure that your file will be returned in the exact state that it was sent in. This service employs password security, end-to-end data encryption, two-factor authentication, and virus scanning to transfer files securely over the internet.
It also provides features that enable users to keep an eye on shared data. In addition to receiving real-time status updates, users may monitor the delivery of their files and get details on who has viewed them as well as the location and date of download. Filemail comes with an option that lets you put an uploader on your website. Users can download files with this function without ever leaving your website.
6. Egnyte
This is an additional file-sharing program. A well-known service, Egnyte provides fast, secure, and reliable file sharing software that meets the needs of numerous top businesses across the globe. Businesses may enhance conspiracy and securely store, exchange, and use corporate data on the cloud by utilizing the vendor’s range of useful tools and flexible price options.
Users are able to access data from any location because Egnyte operates flawlessly on all popular devices. Due to its faultless interaction with a range of corporate systems, users can extract and export data with ease. On the user-friendly interface, you can choose between SaaS and on-premise deployment based on your needs. Check out our comprehensive Egnyte review for more details.
7. Box
The service for transferring files Safe teamwork is made possible by Box Box on any device. It can be used to quickly organize and share data around your company. The service is used by over 50,000 companies globally, including household brands like GE, Pandora, Boston Scientific, Gap, and Nationwide.
Box makes it easy to create, edit, and review documents with other users in real-time or while on the go. The provider uses security measures like activity logs, mobile security, customer-managed encryption, and customisable permissions to guarantee proper protection for files that are saved. You can also comply with e-discovery demands, data retention policies, and regulatory obligations thanks to the service. It also facilitates global compliance by assisting your business in adhering to legal and commercial requirements. See our comprehensive analysis of Box. 8 on SharePoint for additional details.
8. SharePoint
SharePoint is a Microsoft online service that allows users to save, view, share, and manage documents. Applications including business intelligence, enterprise social networking, personal cloud, intranet, extranet, content management, and more that were previously separate are integrated by the service. Additionally, look at software for developing mobile apps.
SharePoint provides browser-based document management and collaboration to expedite access to relevant data. The platform can be configured to host excellent websites and to serve as a central repository of knowledge. Originally released in 2013 to help with Office 365’s distribution requirements, it has subsequently developed into a cloud software paradigm that is used by numerous independent vendors. See our comprehensive assessment of SharePoint for more information. This is an additional file-sharing program.
9. Apple iCloud
Apple iCloud is a cloud-based service that allows users to sync and save files on the cloud. The saved files instantly sync with any devices connected to the account, including Mac and Windows PCs. iCloud Photo Library and iCloud Drive are just two of the tools that allow you to save all of your data securely and up to date, no matter where you are. With the Family Sharing tool, you can easily share images, movies, music, and more with your loved ones. Another great feature that makes finding your misplaced Apple device easier is Find My iPhone.
Apple iCloud allows you to organize your files into folders and provides online storage for Apple productivity apps, like Pages, Keynote, and Numbers. Setting up any of the devices—PC, Mac, iPod touch, iPhone, and iPad—is easy. If you recently bought a new Apple device, the setup aid can give you guidance. And it just takes a few simple steps to set up other devices. See our in-depth analysis of Apple iCloud for further information.
10. DropBox
Our review team has selected Dropbox as one of the best products in the category because of its many features, important functionalities, collaboration tools, and other qualities. The provider offers a range of price choices that are suitable for organizations of all sizes.
Dropbox uses external servers for file storage and sharing. The solution allows you to sync data automatically between devices and the internet. File management is possible in the same way as it is on a desktop. You can access your information stored on secure servers using a range of devices, such as Macs, iPhones, Android phones, Windows Phones, and software-powered PCs. Throughout the world, over 500 million people use Dropbox services. For more information about Dropbox, you can read our comprehensive review of the service.
11. FileShare
This is an additional file-sharing program. An all-in-one, secure, and effective file transfer solution, ShareFile from Citrix is suitable for businesses of all sizes and industries. For these and other reasons, including its unique features and excellent customer service, our review team gave it high marks. The company offers a convenient free trial, so you may try the products without paying anything. ShareFile can be used for both personal and professional purposes. It provides affordable payment choices in addition to a range of advanced, safe, and secure sharing features. Because of how simple and easy to use the interface is, even non-techies can transfer files with ease. Check out the best auditing software as well.
More than just simple file sharing is available with ShareFile. The app is well-known due to its robust third-party integrations and flexibility. Because the platform uses several cutting-edge security measures to protect your company’s data from hackers, such as granular permissions, multi-level access authentication, and SSL/TLS 256-bit encryption, data sharing is safe. You can keep an eye on your document archive internally, and password protection will keep it secure. The improved customization allows you to manage your own security and access settings.
12. SugarSync
Try SugarSync, an easy-to-use online backup, cloud storage, and file sharing tool, to sync files, music, and photos from any device. The program also offers collaboration capabilities that let businesses share files that are view-only, show links to papers that are available online, and work well together on group projects.With SugarSync, users can quickly sync and share whole libraries or a small number of folders across numerous devices. Since the folders and files are constantly backed up, all devices linked to the account can view recent updates and changes. The service works with a wide range of computing platforms, including Mac, PC, iOS, and Android smartphones. An iPad at home can be used to complete a document that was started on a work PC. To learn more, read our comprehensive review of SugarSync. This is an additional file-sharing program.
13. OneDrive For Business
An essential part of the SharePoint or Office 365 server is OneDrive For Business. Users can store, sync, and exchange corporate papers, materials, and other items in this secure cloud-based hub. Because the service is cloud-based, customers may work, update, and collaborate from anywhere at any time with unparalleled freedom and mobility.
OneDrive for Business offers management complete control over authorizations and permissions about how much storage space may be allocated to each user, who can see the files, and who they can share their files with. It also protects saved data and documents with industry-grade security procedures. OneDrive for Business also has flexible pricing and good integration. The features you wish to utilize and the size of your company will determine the amount you must pay. To learn more, read our comprehensive review of OneDrive For Business.
14. WeTransfer
WeTransfer provides a straightforward method for transferring files online, and using the service’s free version doesn’t even require registration. Because you can transfer large files up to 2 GB in size with the free version and up to 20 GB in size with the premium Plus package, the system is better than most other file sharing services.
You may transfer large photo collections, full HD films, and other large files with WeTransfer Plus. Users have the option to transfer the entire 20 GB at once and store their papers for as long as they choose. Customization is also possible with the Plus package; downloads with unique backgrounds and URLs can be shown. The ability to add up to three backgrounds and alter your emails to suit your preferences is another fantastic feature. See our full for further information.
15. The LeapFile
With LeapFile, common sharing problems like IT overhead, size restrictions, and compromised security are eliminated. LeapFile is an advanced and secure file transfer service. LeapFile is a locally installed application that connects to other apps to retrieve data through plugins. It easily shares them with a drag-and-drop capability and a single right-click action. It can also be used as a web client without requiring any downloads.
LeapFile’s moderate and reasonable cost is a fantastic incentive to use it—it may fit even tiny and beginning organizations’ budgets. Furthermore, the service easily connects with well-known file exchange programs, such as Microsoft Office, Groupwise, Thunderbird, and Outlook. Every integration works flawlessly, and you don’t require frequent upgrades to use the newest iterations of these programs. But remember that in order to use them, you must download a particular plugin. To learn more, see our in-depth LeapFile review.
