The fundamental process of any organization is to take on initiatives and see them through to successful completion. Project management with care is necessary to ensure that the tasks are completed on time and in an organized manner. A project is made up of many different tasks and activities completed by different people and teams, all of which combine to produce the results needed for the project to be completed. Effective project management, therefore, requires better task management, progress tracking, and organized task organization and optimization. An essential to-do list and schedule are insufficient for such an activity; task management then plays a crucial role in project management. Task management software facilitates the organization, prioritization, and streamlining of tasks to finish a project or reach an objective. The process of monitoring, controlling, and carrying out a task’s life cycle from planning to execution is known as task management. It can aid in enhancing the efficacy, efficiency, communication, and decision-making of a project. Teams that use task management software can operate more effectively and productively.
Additionally, it can assist managers and team leaders in adjusting to the evolving needs of the business as well as the skills and preferences of their workforce. The practice of successfully and efficiently monitoring, overseeing, and carrying out a task’s or several tasks’ whole life cycle within a project, from conception to completion, is known as task management. Enhancing a task or project’s decision-making, communication, efficiency, and effectiveness is the goal of task management. You may record and monitor all project-related data with the use of task management software. Task management software is an essential tool for your business because it allows you to keep track of your tasks, deadlines, meetings, and team obligations.
Top 21 Best Task Management Software
In practically every firm where timely project completion is a requirement, task management software becomes essential. It can also be used in project scope mapping. It can be challenging to discover the best option because there are so many apps available. To assist you in focusing your search, Forbes Advisor has put together this list of the top task management programs currently available.
1. Taskque
One of the most significant task managers that go above and beyond a standard to-do list app is Taskque. Tasks can be delegated to the next team member who becomes available, making it an excellent resource management tool. When teams have similar skill sets and are working on similar tasks, it works well. Taskque is a focused task assignment tool that helps you focus on your job rather than being a general management tool.
2. Notion
Not only is Notion a fantastic task management application, but its document creation and editing features also make it an excellent choice. Specifically, Notion enhances excellent note-taking features that let you spend more time accomplishing tasks and less time navigating outside of your task management program.
Although Notion is generally simple to use, configuring the platform to meet your needs may take some time. Additionally, managing multiple tasks can get more complex. Furthermore, Notion needs to include some of the more sophisticated features found in other task management platforms, such as some views and collaboration tools, because it places a higher priority on functions like note-taking and document generation. Nevertheless, Notion is a great choice if you’re searching for an end-to-end workspace that saves you time switching between programs.
3. FunctionFox
Creative professionals at large and small marketing agencies, PR firms, and design teams particularly adore FunctionFox as a task management tool. Because this software was developed by an advertising agency with particular objectives in mind, these teams adore it.
Without extra features that could clog their workspace, this platform is sufficient to provide creative teams with the tools they want daily, such as creative project management, time monitoring, and resource allocation. There are several pricing tiers, with reasonably priced options beginning at $5 per user each month.
4. Casual
With Casual, a visual task management tool, you can organize your projects in the way that most suits your productivity. Not just project managers, but all kinds of small or expanding project-based teams find Casual to be a fantastic fit. Casual differs in that it allows users to arrange jobs according to how they truly see them in their minds, as opposed to displaying tasks in conventional project layout views. Even if you’ve never used visual project management before, Casual offers pre-made templates to get you going.
5. ClickUp
ClickUp offers teams the tools they need to handle simple to-do lists, intricate projects, and all in between if they require a platform to scale both task and project management. Professionals from a wide range of industries have adopted it widely due to its adaptability, ample customization possibilities, and integration capabilities. A ground-breaking technology that assists with task prioritization and ensures you never feel overwhelmed is ClickUp AI. Utilize ClickUp AI to create action items from documents and tasks and to summarize tasks.
There are more than 15 ways to see your work using ClickUp. Views allow you to customize your workplace to meet your needs, whether you’re a manager managing a team or an individual contributor attempting to maintain organization. ClickUp provides a tonne of notifications to keep you informed about the progress of your tasks. Additionally, you have the option to alter the frequency and platforms on which they show. Dashboards are where you manage your resources, company, and Sprint development. Additionally, you have the option of selecting which Widgets such as a Burn Up or Burndown Velocity chart to add to your dashboards.
6. HubSpot
HubSpot chose to elevate task management for all users. The program is meant to assist you in progressing down the sales funnel and is a part of its customer relationship management (CRM) suite. Workflows can be set up to schedule new tasks automatically when you finish ongoing ones. Create reminders, assess your progress against historical statistics, and manage everything in one location. Because HubSpot places a lot of emphasis on integrations, chances are good that it works with any program you adore.
Although HubSpot isn’t a conventional task management solution, it does include project and task management features in its CRM platform. Because HubSpot CRM offers free marketing, sales support, and, of course, natively integrated task management capabilities, it may be a good option for marketers and salespeople searching for an integrated platform.
7. Hive
Hive is a comprehensive productivity tool that facilitates speedier teamwork. Teams of all sizes can use Hive as a task management tool to assign work to team members, track incoming projects, and collaborate within the platform. Hive is adored by hundreds of teams for its project management features, remote work tools, and effective team collaboration solutions, in addition to being an excellent task management software. Action cards serve as the foundation for projects in Hive and are where task management starts. You may make sub-actions, assign them to people with deadlines, attach files, name teammates in comments, proof, and approve documents—all from within an action card. Just use the My Actions view in Hive and filter by project or status to see all of the impending chores that are on your plate.
Thousands of teams can work more efficiently with the task and project management platform Hive. With Hive, you can manage projects, communicate with colleagues, send emails, and even initiate Zoom calls all from within a single dashboard without ever having to close the window. The first and only platform for democratic project management is called Hive. Customers can vote on and view a public roadmap of features they would want to see in Hive via the Hive Forum. It’s a tool that people have created for users.
8. Any.do
Another straightforward task management program is Any.do. It arranges your stuff according to today, tomorrow, and next, making it simple for you to know what needs to get done. Suppose you’re looking for a program that provides you with a quick overview of the things you have on your plate. Any.do is a straightforward yet comprehensive task management solution. With the software’s user-friendly calendar, you can quickly see how tasks and activities relate to one another. You may arrange tasks in Any.do and filter your workflow based on categories or dates. Both Android and iOS users can download the app.
To prioritize and organize your activities and increase efficiency, you can also color-tag them. You may also add comments, subtasks, and attachments. But Any.do’s templates are remarkable. With more than a hundred options, such as sprint planning, inventory monitoring, and design sprints, you may always be prepared to finish tasks.
9. MeisterTask
MeisterTask can be used by teams with a variety of workflows, even though it was designed with agile teams in mind. Simplified elements designed to be intuitive and user-friendly comprise this program. Teams utilize the platform’s customisable Kanban-style boards to manage work and track a project’s progress. MeisterTask’s free basic plan, which provides restricted use (for an unlimited number of project members) at no cost, is among its most alluring features.
10. Trello
One of the most straightforward and feature-rich task management apps for both small and large organizations is Trello. It is a widely used application recognized for its straightforward drag-and-drop user interface. You can make a card in Trello for every email message and assign it to the right team member. When the recipient of the card clicks on the email message, it opens the original email in a new window. As a result, setting priorities and quickly responding to emails are easier.
Trello has a ton of valuable integrations. For instance, it enables you to monitor the success of your marketing efforts through integration with ActiveCampaign. Additionally, it interfaces with Zapier, enabling personalized automation across several apps. The calendar view was one of Trello’s best features. All tasks are kept on schedule, whether weekly sprints are being tracked or yearlong projects are being planned. The best thing is that you can synchronize it with other calendar apps, such as iCal, Google Calendar, or Outlook, to make sure you never again miss a deadline.
11. WebWork
WebWork Time Tracker is an excellent time tracking and staff monitoring tool that is appropriate for both small and large businesses, and it makes job management easier. Businesses use the program, which provides the most precise data and time tracking, to boost their profitability. Users may effortlessly track the amount of time spent on any project, website, or other platform thanks to its capabilities.
Technology is crucial for both remote employees who hire businesses and independent contractors. This is the most direct yet accurate method for figuring out working hours and taking productivity into account. The program offers more benefits than just time tracking. With many screenshot monitoring modes, it may access an employee’s screen and gather and display important data.
12. Chanty
Chanty is primarily a work management and collaboration application with video calling and texting capabilities. Without relying on integrations or leaving the app, you can easily discuss work details with team members by sending them a direct message or calling them. Because Chanty is a messaging app, you may rapidly assign tasks based on the conversion of discussions into tasks. Chanty also provides you with a wide variety of integrations to enhance its functionality as a task organizer.
A platform for team collaboration of various sizes, Chanty facilitates work management and communication within teams. With several integrations, it assists you in organizing all of your work-related duties in one location. With Chanty, you can stay current, automate tedious tasks, and boost output without ever leaving the app.
13. BIGContacts
As someone who has used BIGContacts for years, I can attest to the fact that it takes some getting used to, depending on a task management tool’s effectiveness. BIGContacts is a standout product because of its powerful workflow automation features. It manages my team’s and my tasks and reminders, allowing us to follow up on possibilities promptly.
For instance, I can configure a procedure to send a confirmation email to clients automatically when a meeting is scheduled. In order to complete the transaction, I am also assigned the responsibility of scheduling a reminder after the meeting. Additionally, BIGContacts provides thorough activity management reports, which simplify the process of monitoring my company’s performance. These reports make it simple for me to view how many tasks are assigned, finished, and pending, as well as how they are divided up among the team members. These are only a handful of the attributes that make BIGContacts a fantastic solution for my needs. The team calendar, drip email marketing campaigns, and other tools are helpful.
14. Smartsheet
Smartsheet is a strong project management tool and task management tool that is best suited for businesses that do a lot of project-based work and need something more than just task management. You can make tasks and to-do lists with the app, and you can monitor the progress of each activity.
Unmatched data visualization features are available with Smartsheet. Prioritizing work is as simple as setting up a task board or Kanban board with visual indications. These boards help your team stay focused on the most crucial objectives. You can add and assign tasks, set due dates, get notifications, monitor progress, and view tasks on a calendar using Smartsheet’s simple and intuitive interface.
15. Asana
For small organizations, Asana task management software is fantastic. Small businesses that don’t require sophisticated features can use Asana for free, so they won’t have to pay for the program. In order to make the program function with other programs and services you already use, it also supports a number of fantastic integrations. Additionally, you will only have to spend a little bit of time learning how to use Asana because of its user-friendly layout, which is beneficial when managing a small business.
Asana has a fantastic free plan, but its subscription tiers are a touch pricey in comparison to other options. While some views are only available with premium plans, the frequently used list, board, and calendar views are free.
16. Motion
Motion is the most excellent AI-powered task organizer available, particularly for those who wish to automate everything and never miss a deadline. The AI creates a calendar to make sure you do tasks on time using all the task details you give it, including assignees, due dates, and priority. All of the fundamental task management features you’ll require from software, such as task assignment, task creation, repeating tasks, and progress tracking, are merely the icing on the cake.
Check out their meeting helper as well. Why? As everyone knows, meetings are much like tasks. Motion’s meeting assistant can automatically send you invitations and plan your meetings at any time of your choosing. All you have to do is turn up for the meetings.
17. Wrike
Wrike’s extensive feature set makes it evident that it is a project management tool. From a single, straightforward dashboard, you can view who is assigned what, how long the work will take, any dependencies, and its status. Lists, tables, kanban boards, and Gantt charts can all be used to view and manage projects. Wrike automatically sorts tasks according to their state (finished or active), but you may modify the headers to add other process categories.
Wrike boasts numerous direct connectors with well-known corporate applications, so obtaining data from your email, CRM, or other software will be fine. As stated differently, you can combine data from across your organization so that your reports will be rich. Wrike is easy to use even with all of its capabilities. Project scheduling, agile teamwork, product launch, marketing campaign management, professional services management, multi-phase complex projects, and many other topics are among the templates from which to select.
18. Monday.com
The task manager app Monday.com is made to assist you in creating unique applications to handle various workflows. With the help of boards, views, dashboards, integrations, automation, etc., you can create the perfect workflow. Unfortunately, the free version I was using only supported three boards, which was disappointing.
For every project, I made a board and added columns for various tasks according to their assignee, status, priority, and deadline. Additionally, I could select a view—such as a timeline, calendar, Kanban, chart, etc. that best fits my requirements. There are many task management templates available on Monday.com. These enable you to track your team’s advancement in a collaborative workplace and see projects through to completion.
19. Infinity
A very versatile task management solution for new and small organizations is called Infinity. The application makes managing several tasks and subtasks, as well as multiple projects, a breeze. With the aid of this task management tool, your teams may work together more effectively as you arrange your projects and tasks in any way you see fit and monitor their accomplishments.
20. Kintone
Teams at Volvo Trucks North America, Japan Airlines, Shiseido, and more than 23,000 organizations globally use Kintone, a configurable task management tool. You can create a wide range of configurable “apps” with their innovative approach to project and task management, either from the start by utilizing templates or by utilizing spreadsheets that you already have. The way these apps may be utilized for workflows, corporate operations, and data management intrigued me.
Teams can discuss projects directly in the app and subject- or project-based threads, thanks to Kintone’s integrated communication tools. Everything your team requires for the project is organized into designated “spaces,” including searchable communication threads and task-tracking applications. Because you can create no-code task management apps by just dragging and dropping the things you wish to view onto the page, this program made it onto my list. Rich text fields, date fields, drop-down menus, number fields with integrated computations, attachment areas, user or group selection menus, tables, and connected data from other apps are a few examples of these.
21. ProProfsProject
You can organize and prioritize work in one place with ProProfs Project, an intuitive tool. With its easy-to-use UI and seamless collaboration features, it increases productivity. Deep insights about the project’s state can be extracted, and holes can be found. With its interactive Gantt charts, you can even monitor the status of your tasks and follow their development from beginning to end. With task personalization and time tracking, you can meet deadlines more quickly. You can customize the appearance and feel of the task list in a few fun ways using ProProfs. Take the calendar view, for instance, which allows you to handle timeframes with ease by just expanding them. You can see jobs and subtasks clearly, as well as their timeframes, for a month, week, or even a quarter, with this Gantt chart view. To see tasks as columns and cards, use Kanban. You may see a high-level overview of all of your tasks using the most popular list or classic view.
ProProfs provides everything you need to streamline team communications easily. Use task comments to provide feedback, use email notifications to remain updated on projects, use a shared calendar to organize projects with teams, and use online project management software to share files while on the move.
